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Inspire Success

Providing hints, tips and ideas that help you maintain high performing workplaces that are customer focussed and free of conflict

TOP 8 tips to help keep your company laptops secure

Rae Phillips - Friday, February 24, 2012

Laptops have the ability to store lots of data, email records and retain network settings like password and login details and so present some security concerns for companies. Unfortunately, the mobility, technology and information that make laptops so useful to employees and organizations also make them very valuable for thieves. If your laptop computer is stolen, or if someone gains access to your files while your back is turned, your company information, personal and financial data can be exposed.

Here are our TOP 8 tips to help keep your company laptops secure ........

  1. Enable start-up passwords so that the laptop won’t start unless the correct details are typed in. Use strong passwords and don’t write them down on a piece of paper and leave in your laptop bag
  2. Encrypt your data - If someone should get your laptop and gain access to your files, encryption can give you another layer of protection. You can choose to encrypt files and folders. Then, even if someone gains access to an important file, they can't decrypt it and see your information.
  3. Avoid conspicuous laptop bags -Laptop bags give away exactly what you're carrying. Try to avoid obvious carriers and use backpacks, briefcases or holdalls that are functional but don't make it obvious that you're carrying a computer. Usually these are more convenient for documents and other accessories when travelling
  4. Keep the laptop close at hand at all times - Don't leave your laptop even for a minute
  5. Invest in a security cable:- Most portable computers come with a universal security slot that allows a reinforced steel security cable to be fitted. Whenever you sit down with the laptop for an extended period you can secure the laptop to a table leg or similar that makes it difficult for a thief to steal it
  6. Don't carry important disks or booklets - Keeping backup drives, recovery disks and system manuals in the bag with the laptop makes it easier for thieves to sell and hackers to break into the system. Don't keep these items with the system and if you have to carry them, put them in another bag
  7. Disable password saving - it is very handy to have your computer saving website login details but this makes life easier for someone who steals it, turn off password saving so that sites don't automatically access your data
  8. Communicate Employee Responsibility for the Laptop - A clearly written and communicated policy that states the employee's responsibility for the laptop can significantly reduce the risk of theft, if only by increasing the employee's risk awareness. While the details of employee responsibility and liability will vary greatly from company to company you should have a policy in place that spells out the risks of laptop theft, the responsibility of the user and the liability of the user.
Is this something that could be an issue at your place? Inspire Success is all about implementing practical solutions that help create high performing workplaces which are customer focussed and free of conflict - no matter what size your business is. Contact Inspire Success for further information raephillips@inspire-success.com
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